EUMM - European Union Monitoring Mission in Georgia Krtsanisi Residential Area, 49 Krtsanisi Street, Tbilisi, Georgia Tel: +995 32 2 721800; +995 32 2 719300 Email: press@eumm.eu www.eumm.eu   27/11/2024 06:11:05

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CIS Administrative Officer (GEOL AC 05c) Ref: EUMM/HRS/NAT/2024/006)

Organizational Unit: EUMM Georgia, Mission Headquarters
Appointment Date: As soon as possible*
Number of Vacancies: CIS Administrative Officer (GEOL AC 05c)
Deadline for applications: 13 December 2024, 17:00 

Process:

Please send the Application Form  in English to EUMM, for the attention of Human Resources Office by e-mail to the e-mail account    Human.Resources@eumm.eu.  

Applications will only be considered on the standard Application Form in MS Word-format and indicating the position the candidate is applying for.

Only applicants meeting the minimum eligibility criteria will be considered: successful completion of university studies of at least 3 years attested by a diploma and after having fulfilled the education requirements, a minimum of 4 years of relevant and proven full-time professional experience in the fields of the private and/or public sector.

It is not required at this stage to send copies of qualifications, previous employment contracts, etc. 

Applicants will be shortlisted based on their professional qualifications and experience. Those whose qualifications and experience best meet the eligibility criteria will be invited for interview.

Only applicants who are under serious consideration will be contacted. Please do not make any phone calls regarding the job conditions, personal/individual situations, or the selection outcome. 

At the end of the selection process, all applicants will receive notification of selection or non-selection.

EUMM Georgia processes personal data pursuant to Regulation (EU) 2018/1725 on the protection of natural persons with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data, as implemented in accordance with the CivOpsCdr instruction 12-2018 and its subsequent amendment(s) on the SOP on the Protection of personal data for CSDP Missions by the CSDP Missions. 

The Privacy statement is available on the EUMM Georgia website https://eumm.eu/en/useful-links/privacy-statements .

Function: CIS Administrative Officer
Salary Level: As per the EU rules for the Locally Employed Staff of the European Commission Delegation in Georgia.

Job Description

1. Reporting Line

• The Communication and Information Systems (CIS) Administrative Assistant reports to the Head of CIS.

2. Main Tasks and Responsibilities

• To monitor the HelpDesk Ticketing System and to redirect requests to the correct level for processing;
• To assist with market research by identifying potential vendors for CIS procurements; 
• To monitor the rotation of personnel, and to ensure timely assigning/handover of CIS assets to arriving personnel, and the timely return of CIS assets by the outgoing personnel;
• To liaise with Field Offices on various CIS-related matters including various inventory lists to ensure CIS records are up-to-date;
• To schedule and coordinate internal and/or external meetings and appointments for CIS personnel;
• To maintain a listing of the mobile phone numbers of all Mission personnel;
• To be responsible for follow-up and filling the daily Duty Roster;
• To report any faults in the system to the CIS Section in a timely manner;
• To perform general administrative and secretarial/office duties including mailing, scanning, faxing and copying; 
• To prepare and modify documents including correspondence, reports, drafts, memos and emails or other requested documents;
• To undertake any other related tasks as requested by the Line Manager(s).

3. Essential Qualifications and Experience

• Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area, e.g. Bachelors Degree; AND
• After having fulfilled the education requirements, a minimum of 4 years of relevant and proven full-time professional experience in the private and/or public sector;
• Enjoy full civil rights and do not have a criminal record; 
• Physical fitness to perform the duties relating to the post. Such physical fitness should be attested by a medical certificate.

4. Essential Knowledge, Skills and Abilities

• Fluency in English and Georgian languages (oral and written); 
• Ability to write and communicate in a clear and concise manner;
• Experienced user of Microsoft Office (MS Word, Excel, Power Point etc.) and databases;
• A self-starter. To have a strong sense of initiative and responsibility;
• To focus on priorities, to monitor and evaluate procedures and processes;
• To deliver work on time and to agreed standards, even under pressure;
• To build productive and cooperative working relationships with other staff members, with a focus on collaboration;
• To have a strong sense of confidentiality and discretion in dealing with Mission-related matters;
• To have integrity, and the ability to adhere to EU fundamental values and standards.

5. Desirable Qualifications and Experience

• Professional qualification in administration management or in any other CIS – related fields;
• Professional experience in an international organisation working with people from diverse backgrounds

6. Desirable Knowledge, Skills and Abilities

• Knowledge of Russian language (oral and written)
• To be in possession of valid category B driving license.

Note: This is a contracted position (Function Group II), governed by General service conditions of Local Staff employed by EUMM Georgia, serving in Georgia.

* Potential employment offer will be subject to the currently ongoing approval of the deployment plan.